Dear retail friends, have you ever noticed that as your business grows, your retail management system becomes increasingly difficult to use? Functions are incomplete, costs don't decrease but rather increase, and the results are even worse than doing everything yourself? Do you have the illusion that you're working for the system, rather than the system working for you?
Below, I'll share with you a practical guide for choosing a retail management system, teaching you 7 important items you must understand first, helping you avoid pitfalls in advance and win at the first step!
1.Clarify Fee Items
First, you need to clarify the fee items. The official website may boast about incredible deals, saying the annual fee is less than 10,000 yuan, but when you buy it, you find out it's "not as advertised." They claim it has complete functions, but in reality, they only sold you an empty shell. Useful functions all require additional fees, such as CRM, membership, inventory transfer, shipping, etc., and some even charge in USD!
Therefore, before purchasing the system, be sure to ask about all additional fees in detail and not be deceived by the surface price!
Dear retail friends, have you ever noticed that as your business grows, your business management system becomes increasingly difficult to use? Functions are incomplete, costs don't decrease but rather increase, and the results are even worse than doing everything yourself? Do you have the illusion that you're working for the system, rather than the system working for you?
Below, I'll share with you a practical guide for choosing a business management system, teaching you 8 important items you must understand first, helping you avoid pitfalls in advance and win at the first step!
3.Discount Activities Must Be Rich and Flexible
Choosing a business management system that can easily set various discount activities is crucial. Many business management systems on the market can only set relatively simple discount functions with limited options, such as a single SKU XX% off. Moreover, it's difficult to implement more complex discount functions, such as limited-time discounts, tiered discounts, discounts on discounts, product combinations, member discounts, holiday discounts, and other useful but complex discount algorithms. Forget about automatic discount calculation; in the end, the cashier still needs to manually calculate it on the computer, which is not only troublesome but also prone to errors. Don't think these issues only occur with smaller software vendors; even some popular large business management systems may not perform well, and many have "user-unfriendly" designs.
4. POS Function Should Be a Priority
Retail merchants should have the most daily contact and use of the POS system. A good POS function will embody the feeling of "small but complete." It not only supports multiple payment methods for settlement and integrates online and offline connections but also integrates quick management of inventory and customer relationships across multiple stores. On the market, some retail management systems advertise their online-offline integration (OMO) concept, but in reality, they can't even do a good job with a POS function, lacking cross-store pickup and inventory transfer functions. They can't even print a delivery note, and the payment methods are limited, with hidden fees such as extra handling fees and maintenance fees. Therefore, before choosing a system, prioritize the quality of the POS function!
5. Accurate Inventory is Key
An inventory management system is crucial for retailers, as it helps merchants accurately grasp inventory status and predict future demand, thereby reducing overstocking. Put simply, it avoids "money being tied up in inventory!" Therefore, when choosing a system, be sure to choose one with comprehensive inventory functions. When creating a purchase order, instantly view past purchase prices and current inventory status, and adjust in a timely manner to ensure inventory turnover remains optimal, optimize cost structure, and ultimately enhance the profitability of the enterprise.
6. A Business Management App is Essential
In the mobile era, everyone emphasizes online-offline integration (OMO). Vendors boast various professional terms and frequently quote trendy business buzzwords, but in reality, the system doesn't even have a matching business management app. Managing the business entirely relies on computers. If you want to manage your business anytime, anywhere, not having a business management app is very inconvenient! Therefore, when choosing a system, be sure to pay attention to whether it has a business management app or similar functions.
7. The Trial Period Should Be Long Enough
Usually, whether a system is good or suitable for you can only be known after using it for a period of time. Therefore, when purchasing a retail management system, be sure to fully test it for a period of time before making a purchase. Many software vendors only provide a 1-day trial or a low-cost trial, which is not user-friendly and has trial-and-error risks. It is recommended to choose a vendor that offers a 7-14-day free trial, conduct multiple experience comparisons, and select a system that suits you.
Finally, choosing a good business management system really requires effort. Don't be easily deceived by surface advertisements or low prices! Study carefully, ask and try more, and choose a system that suits you. This way, you can do business more smoothly!
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- Seamless Online-Offline Integration: Posify O2O can instantly integrate product, inventory, member, and promotional activity data between online stores and physical stores. It is compatible with multiple platforms and seamlessly connects, providing a consistent consumer experience across devices!
- Transparent Fees: Posify provides clear fee standards with no hidden fees. What you see is what you get, allowing merchants to use it with peace of mind.
- Discount Activity Setting Tool: Offers over 100 discount combinations to attract customers and increase sales. Quickly set discount functions and conditions, simultaneously applied online and offline.
- Intelligent Inventory Management: Provides real-time inventory viewing, supports online order and in-store pickup functions, intelligently providing customers with a consistent and smooth O2O shopping experience. Supports inventory forecasting and provides accurate inventory forecasting suggestions.
- Member Management System: Built-in complete O2O member management system. Through Posify's 3R policy (Recruit, Retain, Reward), it retains high-value customers online and offline while increasing spending.
7. The Trial Period Should Be Long Enough
Usually, whether a system is good or suitable for you can only be known after using it for a period of time. Therefore, when purchasing a business management system, be sure to fully test it for a period of time before making a purchase. Many software vendors only provide a 1-day trial or a low-cost trial, which is not user-friendly and has trial-and-error risks. It is recommended to choose a vendor that offers a 7-14-day free trial, conduct multiple experience comparisons, and select a system that suits you.
